Register Company Name Change in Vietnam

Summary: If you are planning to change the name of your company in Vietnam, it’s crucial to understand the legal steps, required documents, and compliance regulations. This guide provides an overview of the procedure to Register company name change in Vietnam, ensuring you follow the right process as per the Law on Enterprises.

Understanding the Process of Registering a Company Name Change

In Vietnam, businesses that wish to modify their registered name must follow a formal procedure outlined in the Enterprise Law. The change of a company’s name must be registered with the relevant business registration office, and the name modification only takes effect once it is officially recorded. The following steps outline the key stages required to Register company name change in Vietnam.

Why Change a Company Name?

There can be various reasons to change your company name, including business rebranding, mergers, or acquisitions. It’s also common to Register company name change if the original name no longer reflects the company’s goals or offerings.

Required Documents for a Company Name Change

To Register company name change in Vietnam, the following documents are typically required:

• Business Registration Certificate: The original certificate of your current company registration.
• Resolution from Board of Directors: This document confirms the board’s decision to proceed with the name change.
• Application Form: A formal application to change the company’s name, which should be submitted to the business registration office.
• Revised Company Charter: A version of the company charter that reflects the new company name.

Steps to Register a Company Name Change

1. Prepare the Required Documents

First, gather all the necessary documents as listed above. Ensure that each document is signed and sealed where necessary. According to Vietnamese corporate regulations, all documents must be in Vietnamese or be officially translated if originally in another language.

2. Submit the Application

The next step is to submit the application to the Department of Planning and Investment (DPI) where your company is registered. The business registration office will review the submitted application and process it within a legally defined time frame.

3. Receive Confirmation

Once approved, you will receive an amended Business Registration Certificate, indicating the new company name. The company name change is not considered official until this document is issued.

4. Notify Relevant Authorities and Partners

After receiving confirmation, you are required to update your new company name with the following parties:

• Tax Department
• Insurance Department
• Business partners
• Clients and Suppliers

Common Pitfalls to Avoid

When you Register company name change, there are some common mistakes that companies often make:

• Choosing a Non-compliant Name: The new name must comply with the Law on Enterprises. Avoid using names that are identical or confusingly similar to other registered companies.
• Delays in Submission: Ensure all documents are submitted within the time frame set by the relevant authorities to avoid delays.
• Failure to Notify Stakeholders: Forgetting to inform key stakeholders about the name change can lead to confusion and operational disruption.

Legal Framework for Company Name Changes

The legal basis for Register company name change in Vietnam is established in the Enterprise Law 2020, specifically under Decree 47/2021/ND-CP​:contentReference[oaicite:0]{index=0}. This law governs corporate regulations, including registration of a company name change, and is implemented by the Ministry of Planning and Investment. Additionally, Decree 01/2021/ND-CP provides further guidelines on business registration procedures, including company name changes​:contentReference[oaicite:1]{index=1}.

Timeline and Costs

The process of registering a company name change in Vietnam typically takes 5-10 working days from the date of submission. As for the cost, this can vary depending on the specific business registration office. Ensure to inquire with the Department of Planning and Investment for the latest fee schedule before proceeding.

FAQs about Registering a Company Name Change

Do I need to update my company stamp after changing the company name?

Yes. After successfully registering a company name change, your company must also update the official stamp to reflect the new name.

Will changing the company name affect my existing contracts?

Changing the company name does not invalidate your existing contracts. However, it’s important to notify all contractual parties about the change to avoid any misunderstandings.

Can I use the new company name before receiving official approval?

No, the new name can only be used after receiving the amended Business Registration Certificate. Any premature use of the new name could result in penalties.

Conclusion

Changing the name of your business in Vietnam involves a structured process of submitting the correct documents and ensuring compliance with national laws. When you Register company name change, it’s essential to follow the legal procedures carefully to avoid delays or legal issues. Make sure to work with experienced professionals to ensure the smooth processing of your application and to keep your business running smoothly under its new name.

For more detailed assistance, you can explore Unilaw’s Case Law Blog or consult with a professional at Unilaw.

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