How to Register a Sole Proprietorship in Vietnam

Introduction

Registering a Sole Proprietorship in Vietnam is a straightforward process but requires careful attention to details. This business structure, known locally as “Doanh nghiệp tư nhân,” is a popular choice for small business owners. In this guide, we will explain how to register a Sole Proprietorship in Vietnam, ensuring you understand all the necessary steps, documents, and legal requirements.

Step 1: Choose Your Submission Method

When registering a Sole Proprietorship in Vietnam, there are three options for submitting your business registration documents:

1. Direct submission: Submit the documents at the local Business Registration Office (Phòng Đăng ký kinh doanh).
2. Postal submission: Send your registration documents through postal services.
3. Online submission: Use the National Business Registration Portal at dangkykinhdoanh.gov.vn.

Choose the method that suits your needs best. Online submission is convenient and fast, while direct submission offers the advantage of handling issues in person.

Step 2: Prepare Your Documents

The next crucial step is preparing all the necessary documents. The most important part of how to register a Sole Proprietorship in Vietnam is ensuring that your application is complete. You will need:

1. Business registration application form.
2. Copies of personal identification documents (e.g., passport, ID card).

Make sure all documents are correctly filled out. Incomplete or incorrect documents could cause delays.

Step 3: Authorize a Third Party (If Needed)

If you cannot submit the documents yourself, you can authorize another person or an organization to act on your behalf:

• Authorization to an individual: You will need a power of attorney and a copy of the individual’s legal identification. This document does not need to be notarized.
• Authorization to an organization: Provide a service contract with the organization and a letter of authorization for the individual handling your registration. Also, include copies of the individual’s legal identification.
• Postal services: When using public postal services, the postal worker submits a signed receipt. For non-public postal services, a service contract is required along with legal identification documents.

Step 4: Submit Your Documents

Once your documents are ready, submit them based on your selected method from Step 1. Make sure your submission is complete to avoid rejection. Each submission method has its advantages:

• Direct submission: Useful for ensuring all documents are immediately reviewed by an official.
• Postal submission: Convenient for those who cannot visit the office.
• Online submission: The fastest method, especially for those familiar with online processes.

Step 5: Processing Time

After submitting your application, the Business Registration Office will review the documents. Processing typically takes three working days:

• Approval: If all documents are correct, you will receive the business registration certificate.
• Rejection: If your documents are incomplete or incorrect, the Business Registration Office will notify you and provide instructions on how to correct the issues.

Step 6: Pay Registration Fees

For online submissions, payment of fees for business registration must be made electronically. After approval, you will receive an email with your electronic receipt. If your application is rejected, any fees will be refunded according to the regulations.

Ensure you keep all payment receipts and related documents in case of any follow-up or disputes regarding fees.

Step 7: Receive Your Registration Certificate

Once your registration is approved, you will receive your official business registration certificate. This certificate allows your Sole Proprietorship to legally operate in Vietnam. For online submissions, the certificate will be sent electronically. For direct or postal submissions, the certificate may be delivered through mail or can be collected in person.

Keep this certificate in a safe place as it serves as the legal documentation for your business.

Step 8: Post-Registration Obligations

After you’ve registered your Sole Proprietorship, there are a few more steps you need to take:

• Open a business bank account: Use your registration certificate to open a business bank account.
• Tax registration: Ensure your business is registered with the local tax authorities.
• Comply with local regulations: Depending on your business sector, you may need additional licenses or permits. Make sure to consult with a legal advisor to ensure full compliance.

Step 9: Amending Your Registration (If Necessary)

At times, your business information might need to be updated. For instance, changes in ownership, business address, or business lines must be reported. You can amend your business registration information through the same channels (direct, postal, or online). Be sure to notify the Business Registration Office of any significant changes to avoid penalties.

Conclusion

Understanding how to register a Sole Proprietorship in Vietnam ensures a smooth start to your business journey. Following the outlined steps will help you navigate the registration process with ease. Whether submitting your application in person, via mail, or online, preparation is key to avoid delays and rejections.

If you need any assistance or legal advice during the registration process, contact Unilaw. Our experienced legal team will ensure your business complies with all legal requirements, helping you focus on growing your business.

Contact Us:
Phone/WhatsApp/Zalo/Viber: +84 (0912266811)
Email: legal@unilaw.vn

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